Team Assistant

Who are we?

At our law firm, the human relationship with our clients is at the heart of everything we do. We adopt a solution-oriented approach and consistently maintain an overarching, pragmatic vision that takes into account the daily realities of our clients.

Our objective is to provide excellent and efficient legal services to our clients while preserving a healthy work-life balance. Thanks to the commitment and dynamic spirit of our team, we foster a pleasant and supportive working environment in the office.

Job description

As a Team Assistant, you will play a key role in the smooth day-to-day running of the firm and provide operational support to the partners and the team.

You will be involved in a wide variety of areas, including administration, accounting, human resources, internal organization, and business development. Through your organizational skills, discretion, and versatility, you will actively contribute to creating a structured, professional, and pleasant working environment.

Do you enjoy working in a dynamic environment where no two days are the same? Then this position is for you.

Your responsibilities will include:

Administration & Team Support

• Ensure the smooth day-to-day functioning of the team and contribute to maintaining a professional and welcoming work environment
• Schedule appointments and coordinate meetings
• Organize business travel and reservations (train, hotel, flights, restaurants)
• Manage emails and handle correspondence
• Ensure internal communication within the team
• Manage filing, archiving, and organization of documents and client files
• Create, manage, and update a document database
• Manage agendas for each file (monitor deadlines and key dates)
• Prepare and compile case files and procedural documents
• Centralize administrative or operational issues and follow up with relevant stakeholders
• Maintain tracking tools, administrative documents, and various correspondence in line with instructions
• Order office supplies and ensure related administrative follow-up

Accounting & Financial Support

• Act as a liaison with the external accounting service
• Provide administrative support for the preparation and follow-up of sales invoices
• Manage and process billing for services rendered, including verification of timesheets/service reports
• Monitor cash flow, outstanding payments, and payment reminders
• Assist with the administrative management of third-party accounts
• Human Resources
• Ensure administrative follow-up of onboarding and offboarding processes in collaboration with the firm’s office management team
• Participate in the integration and departure of team members
• Organize internal events and team-building activities

Business Development, Marketing & Communication

• Contribute to the organization of firm and team events and marketing activities
• Support business development initiatives (prepare PowerPoint presentations and other commercial materials)
• Assist in preparing submissions for legal rankings and directories such as Leaders League or Chambers
• Follow up on client relationships
• Participate in marketing meetings with the partners
• Coordinate online communication and social media content in collaboration with the office management team and external partners
• Propose content and ideas for LinkedIn publications
• Contribute to improving the firm’s visibility and business development efforts

 Profile

The ideal candidate identifies with several of the following qualities:

• Organized, detail-oriented, and able to manage multiple priorities simultaneously
• Strong service mindset with excellent interpersonal skills
• Discreet, reliable, and capable of handling confidential information professionally
• Autonomous, proactive, and willing to take initiative
• Flexible and able to adapt quickly to different situations
• Excellent writing and communication skills
• Excellent command of French and Dutch; good knowledge of English is an asset
• Proficient in MS Office and AI tools
• Experience in a law firm, a demanding professional environment, or in business development is a plus

Offer

What can you expect from this opportunity?

• A full-time permanent position within a reputable law firm in Brussels
• A varied role with real responsibilities and a direct impact on the firm’s operations
• A stimulating, dynamic, and supportive professional environment
• A company that values initiative, collaboration, and personal development
• An attractive salary package including fringe benefits

Start date: October 1, 2026

Ready to join this exciting adventure? Send your CV and cover letter to jobs@vancutsem.be. We look forward to meeting you.