Office Assistant

Who are we?

At our firm, the human relationship with our clients is key. We take a solution-oriented approach and systematically maintain an overarching and pragmatic vision that takes into account our clients’ daily reality.

We strive to provide outstanding and smooth legal services to our clients, while maintaining a healthy work-life balance. The commitment and dynamism of our entire team contribute to the pleasant working environment in the office.

The position:

We are looking for an Office Assistant for our office in Brussels.  As an Office Assistant, you will support the Office Manager in her daily tasks and assist with various operational activities within the office.  You will help ensure the smooth operation of the office and create a welcoming environment for colleagues and clients.
Do you have an eye for detail and enjoy working in a dynamic environment?  Then this position is perfect for you!

Your Responsibilities:

• Support in organizing office events and marketing related tasks
• Administrative support in HR (responding to applications, onboarding and offboarding)
• Administrative support in the procurement process (requesting quotes, preparing orders, etc.)
• Coordination with external accounting department for invoice payment follow-up

Who are we looking for?

The Office Assistant we are looking for can identify with several of the following criteria:

• You love planning and organizing: multitasking and prioritizing are no problem for you
• You are friendly, communicative, and have a caring nature.
• A thorough knowledge of Dutch and French is required, and a good knowledge of English is a plus.
• You are naturally discreet and trustworthy, and you handle confidential information professionally
• You are flexible in adapting to changing circumstances and are willing to evolve your tasks accordingly.
• You are proactive and like to take initiative
• Experience or broad interest in marketing is a plus
• You have a good knowledge of MS Office

Job Related Competencies:

• Managing email messages and handling correspondance
• Ensuring internal communication
• Filing and archiving documents
• Placing orders
• Managing correspondence, tables, etc., according to instructions
• Answering phone calls, taking messages, and forwarding calls
• Using social media applications
• Updating the website
• Performing actions to support the onboarding / offboarding process
• Responding to application letters

What can you expect for your commitment as an Office Assistant?

• You can count on a permanent, full-time position in a successful law firm located in Brussels
• You will join an organization that values personal growth and appreciation highly
• Additionally, a good working atmosphere is highly valued here
• A varied role where you can actively contribute to well-being
• Besides an actractive salary, you can count on an extensive package of extra-legal benefits such as meal vouchers, eco vouchers, group insurance.

Apply now!

Ready to embark on this exciting journey?  Send your CV and cover letter to Jobs@vancutsem.be and join our dynamic, human and professional team