Office Assistant

Who are we?

At our law firm, the human relationship with our clients is at the heart of everything we do. We adopt a solution-oriented approach and consistently maintain an overarching, pragmatic vision that takes into account the daily realities of our clients.

Our goal is to provide excellent and efficient legal services to our clients while preserving a healthy work-life balance. The commitment and dynamism of our entire team contribute to creating a pleasant working environment in the office.

Job Description:

As an Office Assistant, you will support the Office Manager in her daily tasks and assist with various operational activities within the office. You will help ensure the smooth operation of the office and create a welcoming environment for both colleagues and clients.

Do you have an eye for detail and enjoy working in a dynamic environment? Then this position is perfect for you!

Your Responsibilities:

• Support in organising office events and marketing-related tasks
• Administrative support in HR (responding to applications, onboarding and offboarding)
• Administrative support in the procurement process (requesting quotes, preparing orders, etc.)
• Manage and follow up on invoices, and liaise with the external accounting department
• Reception work

Profile:

The Office Assistant we are looking for can identify with several of the following qualities:

• You love planning and organising: multitasking and prioritising are no problem for you.
• You are friendly, communicative, and have a caring nature.
• A thorough knowledge of Dutch and French is required, and good knowledge of English is a plus.
• You are naturally discreet and trustworthy, and you handle confidential information professionally.
• You are flexible in adapting to changing circumstances and are willing to evolve your tasks accordingly.
• You are proactive and like to take initiative.
• Experience or broad interest in marketing is a plus
• You have a good knowledge of MS Office.

Job-Related Competencies:

• Reception & hospitality: scheduling appointments and welcoming visitors
• Managing email messages and handling correspondence
• Ensuring internal communication
• Filing and archiving documents
• Placing orders
• Managing correspondence, tables, etc., according to instructions
• Answering phone calls, taking messages, and forwarding calls
• Coordinating online communication and social media content in collaboration with external partner.
• Performing actions to support the onboarding/offboarding process
• Responding to application letters

Offer:

What can you expect for your commitment as an Office Assistant?

• You can count on a permanent, full-time position at a successful law firm in Brussels.
• You will join an organization that values personal growth and appreciation.
• A positive and friendly work atmosphere is highly valued here.
• A varied role where you can actively contribute to the well-being of the office.
• In addition to an attractive salary, you can also expect a comprehensive package of extra-legal benefits such as meal vouchers, eco vouchers, and group insurance.

Ready to embark on this exciting adventure? Send your CV and cover letter to jobs@vancutsem.be and become part of van Cutsem Wittamer Marnef.